Administrative Assistant

About the role

The Administrative Assistant supports the Executive Leadership Team with a range of administrative tasks, including document preparation, investor relations, office maintenance, and assisting the marketing department.

Responsibilities

• Prepare, organize, and store documents in paper and digital form.
• Manage information in the Investor Management system and respond to queries via phone or email.
• Coordinate with vendors to maintain office equipment and track office supplies.
• Maintain conference rooms and kitchen in a clean condition and stock the kitchen with supplies.
• Draft and distribute memos, emails, reports, and presentations as needed.
• Prepare and edit PowerPoint presentations, Word documents, and Excel spreadsheets for meetings and distribution.
• Assist the marketing department with media monitoring and other tasks.
• Act as a point of contact for staff, stakeholders, and clients.

Requirements

• High School diploma or GED.
• 1-2 years’ experience in an administrative, assistant, or office management capacity.
• Strong organizational, communication, multi-tasking, and customer service skills.
• Thoroughness and attention to detail.
• Ability to work independently with little to no supervision.
• Excellent verbal communication skills.
• Flexibility and openness to change.
• Willingness to work a minimum of 40 hours per week in an office setting.
• Solid computer and MS Office skills.