ADMINISTRATIVE ASSISTANT

Responsibilities

• Address staff and client inquires or requests in a welcoming and professional manner.
• Determine the nature of requests from visitors/clients and provide information where possible. Identify appropriate actions for requests not readily available and expedite them.
• Create and maintain the central filing system and tracking for invoices, tenders, contracts, and service agreements. Send deadline reminders, maintain copies of proposals, reports, and approved agreements.
• Take minutes accurately reflecting decisions and discussions in meetings. Prepare and distribute minutes clearly.
• Prepare and format correspondence for various external audiences.
• Maintain and implement digital and paper filing systems.
• Arrange travel and accommodations.
• Create and reconcile expense reports for other staff members and submit to finance.
• Schedule and book meetings/conferences.
• Complete purchase requisitions and obtain approval for requests.
• Provide assistance in event preparation when required.
• Maintain confidentiality with sensitive information.
• Provide coverage for the Secretary/Receptionist as needed.
• Travel as required.

Qualifications

• Two (2) year diploma course in Office Administration with 3-5 years related working experience.
• Combination of relevant education and/or experience may be considered.
• Strong organizational, time management, and problem-solving skills.
• Proficient in computer skills including Microsoft Word, Excel, and PowerPoint, with the ability to learn new software applications.
• Attention to detail and strong written and verbal communication skills.
• Willingness to travel to Nunatsiavut communities.
• Knowledge of the Labrador Inuit culture and northern communities.

Benefits

• Competitive Paid Leave Package
• Travel Benefit
• Laborador Allowance
• Group insurance including health and dental
• Group pension