Administrative Assistant

Overview

Divisions: Academic Affairs
Location: Seneca Falls, New York 13148
Employment Type: Full-time (35 hours a week), Non-Exempt
Salary Range: $21 to $23 per hour
Benefits: Medical, Dental, Vision, Health Savings Account, Flexible Spending Account, College Paid Life, AD&D, LTD insurance, Generous PTO, 12 Paid Holidays, TIAA Retirement with 8% college contribution after one year of employment, Free EAP Counseling Services, Free Chiropractic Care

Responsibilities

• Provide clerical support to the Provost and Vice President of Academic Affairs (PVPAA).
• Aid the Academic Affairs Coordinator in day-to-day division responsibilities.
• Assist in covering the Academic Affairs Coordinator's absence.
• Support the Provost’s Office:
• Answer and route incoming telephone calls.
• Schedule appointments and meetings.
• Copy, file, shred documents.
• Draft routine correspondence.
• Assist with projects as needed.
• Ensure deadlines are met.
• Process purchase requisitions.
• Coordinate promotion, rank assignment, and faculty excellence award processes.
• Process annual NCMIC insurance application renewal.
• Review and update the Academic Affairs Policy and Procedure Manual.
• Track and secure professional license and CPR training updates for faculty.
• Participate on committees as requested.
• Support the Imaging Sciences Division:
• Coordinate communication and collaboration with affiliated clinical sites.
• Edit and track clinical affiliation agreements.
• Maintain organized tracking systems for affiliation agreements, renewal dates, and approval status.
• Support program leadership in verifying and tracking student immunization and compliance documentation.
• Collect, organize, and maintain student information.
• Administer administrative support to ensure effective communication between academic leadership, clinical coordinators, students, and clinical partners.
• Support the Massage Therapy Division:
• Communicate with the campus community about student clinics.
• Process and monitor payments to laundry vendors.
• Assist the clinical coordinator with communications related to student clinics.

Qualifications

• Associates degree in a related field preferred.
• Minimum of three years administrative assistant experience.
• Knowledge of Microsoft software packages.