Administrative Assistant

About the role

This position supports office operations by handling correspondence, maintaining databases and contact lists, preparing data summaries and reports, resolving administrative inquiries, scheduling meetings, assisting with filings and document retention, managing office supplies and equipment maintenance, and contributing to special projects under the direction of Executive Assistants or other supervisors, with additional duties as assigned.

Responsibilities

• Process correspondence via email and print
• Maintain databases of company contacts
• Maintain email lists and other company lists
• Prepare written summaries of data when needed
• Prepare reports from multiple sources
• Respond to and resolve administrative inquiries and questions
• Schedule meetings and appointments for managers or supervisors
• Assist with filings and document retention as needed
• Maintain office supplies and coordinate maintenance of office equipment
• Work on special projects with Executive Assistants or other assigned supervisors as needed
• Perform other related duties as assigned

Qualifications

• Three to five years of experience in an administrative role
• Experience in a secretary function
• Proficient in Microsoft Office Suite or related software
• Basic understanding of clerical procedures and systems such as recordkeeping and filing
• Ability to work independently

Skills

• Excellent verbal and written communication skills
• Excellent interpersonal skills
• Excellent organizational skills and attention to detail

Schedule & Pay

This is a part-time, hourly position requiring approximately up to 30 hours per week on a flexible schedule.