Administrative Assistant

Summary of Responsibilities

The Administrative Assistant will be responsible for general secretarial support, including answering the telephone and assisting receptionists when needed, typing, filing, copying, assisting attorneys and paralegals, and coordinating unit-wide projects.

Essential Functions

• Review and format a variety of legal materials, including court filings, petitions, pleadings, motions, memoranda, letters, and reports.
• Review, format, and edit outgoing correspondence to ensure all legal documents and enclosures are in proper processing order and that correspondence is grammatically correct.
• Sort and distribute mail.
• Assist Attorneys and Paralegals as directed with answering inquiries over the phone or in person and managing secretarial and administrative details.

Core Competencies

• Strong personal work ethic and ability to organize time, manage diverse activities, and meet critical deadlines with minimal supervision;
• Excellent writing, editing, and proofreading skills, with ability to be detail-oriented;
• Strong interpersonal skills and an ability to work collaboratively with a dynamic and multi-sector team;
• Cultural humility in working with low-income clients across the spectrum of diversity, including race, ethnicity, gender identity, sexual orientation, socio-economic status, immigrant status, religious identity, physical and mental disabilities, and limited English proficiency;
• Familiarity with diverse communities is a plus.

Compensation and Benefits

Salary is based on years of relevant administrative experience and placement within Steps 1 through 22 of the salary scale. Step 1 of the salary scale correlates to the first year of qualifying administrative experience. Each progressive step reflects an additional year of relevant experience. Prior credited experience will be calculated from the date the Employee began working in a qualifying administrative or legal support role. If there was a break in relevant employment, only applicable years of qualifying experience will be credited. Current salary steps include but are not limited to: Step 1 – $ 43,000 Step 5 – $ 50,979.85 Step 10 – $ 57,000.20 Step 15 – $62,727.00 Step 22 – $69,525.00

Full-time, Non-exempt position with a 35-hour work week and reduced summer hours. NLS offers a comprehensive benefits package to its employees. This includes health, dental, and vision insurance, a generous PTO policy that includes: 3 weeks of vacation time, 12 paid holidays, plus a week of PTO between Christmas and New Year’s, reduced summer hours; additionally, employees have access to sick and personal leave, as well as eligibility for public student loan forgiveness. NLS also provides life insurance, a pension plan, HRA and Flexible Spending Accounts, paid memberships, and professional development.

Qualifications

• Legal services background or knowledge of general civil legal work
• Experience working with vulnerable populations and knowledge of community resources
• Self-motivated and dependable
• Excellent communication skills for client contact and attorney interface
• Excellent writing skills with attention to detail and proofreading for written materials including court filings, correspondence, and other documents.
• Understanding of the court filing system and its requirements
• Excellent organizational skills and calendaring awareness
• Document-drafting capability under the supervision of staff attorneys for court filings, including how to format those documents
• Willingness to work as a team member and contribute to the efforts on any case

Working Conditions and Physical Requirements

• Work on-site in an office environment, including working at the workstation and attending meetings and trainings;
• Potentially traveling to meetings and hearings off-site;
• Use of a computer and other office machines such as a fax, photocopiers, and telephones.

EQUAL EMPLOYMENT OPPORTUNITY

Neighborhood Legal Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.