Administrative Assistant

About the role

NIST is seeking highly qualified and motivated Administrative Support Assistants to provide comprehensive administrative support services. This role drives organizational efficiency by coordinating and executing a wide range of administrative tasks.

Responsibilities

• Serve as the principal office contact for phone calls and visitors
• Schedule meetings and arrange conference rooms
• Process travel authorizations and vouchers
• Assist with onboarding and out-processing of staff
• Prepare timecards and manage time and attendance
• Serve as a bankcard holder and purchase equipment, supplies, and services
• Prepare documents, reports, and correspondence

Qualifications

To qualify for the ZS-III, applicants must meet one of the following:

• Possess one year of specialized experience equivalent to at least the GS-04 (ZS-II at NIST) level. Specialized experience is defined as experience scheduling meetings, answering phones, greeting visitors, and arranging and reserving conference rooms for meetings.
• Four years of education above high school
• A combination of education and experience

To qualify for the ZS-IV, applicants must possess one year (52 weeks) of specialized experience equivalent to at least the GS-06 (ZS-III at NIST) level. Specialized experience is defined as experience preparing travel requests, managing calendars, reviewing and editing written communications, and completing bankcard purchases.

In addition to the requirements above, all applicants must be able to type at least 40 words per minute.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.