Administrative Assistant

About the role

Maintains continuous coverage of the front desk during assigned times and schedules coverage by other community staff for lunch and breaks.

Responsibilities

• Answers all incoming telephone calls and directs calls to appropriate staff; takes messages for unavailable staff.
• Greets all visitors and assists them as needed.
• Maintains records of resident sign in-sign out.
• Monitors resident activity and alerts staff when assistance is necessary to assure resident safety.
• Monitors door alarm system in accordance with community policy and procedure.
• Operates and monitors resident call system and notifies staff of need for assistance.
• Maintains inventory control system of all office supplies and ensures security of equipment within the business office.
• Manages team member meal tickets, guest ticket sales, and resident trust accounts.
• Handles daily input and upkeep of payroll, time clock, PTO requests, and other company programs.
• Performs monthly resident billing in the company program.
• Performs clerical work including typing, copying, filing, payroll, mailing, and other light office tasks as assigned.
• Ensures the lobby, reception area, and entry are kept clean, neat, and orderly.
• Notifies appropriate staff of unsafe situations within the building or grounds.

Requirements

• Free of non-treated communicable disease.
• Holds current CPR/First Aid Certification.

Physical Demands

• Ability to push, pull, and lift at least 50 lbs.
• Ability to bend, squat, and climb stairs.
• Ability to continuously walk or stand.

Work Conditions

• Potential exposure to blood and bodily fluids.
• Potential exposure to communicable diseases.
• Follows Universal Precautions.