Administrative Assistant

The Board of Law Examiners (BLE) is seeking qualified applicants for the part-time position of Administrative Assistant (up to 29 hours per week). This role provides administrative and secretarial support to the executive director and staff, performing operational and administrative tasks that apply knowledge of departmental policies and procedures to achieve division goals. This position reports to the executive director.

Responsibilities

• Provide administrative support to the BLE and its staff, including scanning and copying documents, answering phones, preparing files, filing, and requesting records from the state record retention center.
• Organize and schedule hearings and pre-hearing conference calls. Meetings and hearings may be conducted via Zoom or Microsoft Teams.
• Type and proof correspondence, reports, charts, graphs, spreadsheets, and other documents.
• Assist in retrieving electronic documents from the State Bar of Michigan portal website.
• Process bar exam applications and maintain records of school certifications, character and fitness approvals, and other documentation related to applicants.
• Assist the Program Coordinator with organizing and preparing for bar exam administration.
• Prepare files and process applications for non-resident admissions, including retrieval of electronic character reports from the National Conference of Bar Examiners portal.
• Receive and distribute mail in a confidential manner. Open and distribute mail, prepare outgoing mail, and handle bulk mailings. Receive and process fees.
• Provide analytical and technical support to develop and coordinate various processes.

Requirements

• Education: High school level coursework or skills acquired through vocational or applied skills courses.
• Experience: One year of secretarial or clerical experience, preferably in a professional, legal, or court setting.
• Knowledge: Basic computer skills and working knowledge of Microsoft Office tools, including Word, Excel, and PowerPoint.
• Abilities:
  • Multitask and prioritize multiple projects with competing deadlines while maintaining exceptional attention to detail.
  • Establish and maintain good working relationships and communicate effectively with internal and external constituents.
  • Maintain confidentiality of applicant information and exam materials.
• Physical Requirements: Ability to lift and transport materials, equipment, and supplies weighing up to 45 pounds.

Schedule

Up to 29 hours per week.

Work Location

Official work-site is the Hall of Justice, Lansing, Michigan. Remote work may be available in accordance with the MSC/SCAO Remote Work Policy. The selected candidate must reside in Michigan on or before their first day of employment.