Administrative Assistant

About the role

We are looking for an Administrative Assistant to perform day-to-day administrative duties and office procedures. Your role is to create and maintain a pleasant work environment ensuring high levels of organization, communication, and safety.

Responsibilities

• Serve as the point person at the front desk
• Provide support to staff and management, including handling correspondence, preparing documents, and scheduling meetings
• Maintain the cleanliness of the office and arrange necessary repairs
• Answer and re-direct phone calls, return voicemails, provide service to visitors
• Maintain filing systems and ensure the proper retention, protection, and disposal of records
• Coordinate with building management for office maintenance and repairs
• Perform a heavy amount of scanning, filing, and data entry
• Assist with online research for current and new projects
• Other duties as assigned

Requirements

• Proficient in Microsoft Office (Excel, Word, Outlook, Teams, etc.)
• Hands-on experience with office machines (e.g., printers, scanners, plotters, etc.)
• Ability to learn new software
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to solve problems and suggest improvements
• Positive and professional work attitude
• High School diploma required; Associate’s Degree preferred
• Additional experience as an Administrative Assistant or Secretary preferred

Administrative Assistant duties

• Procurement of office supplies
• Greeting visitors
• Answering the phone, directing calls, and taking messages as needed
• Providing general administrative support to our employees