Administrative Assistant

About the role

McMillan James Equipment Company is a trusted HVAC manufacturer’s representative, specializing in custom commercial heating, ventilation, air conditioning, and plumbing solutions across Texas. We provide expertly engineered solutions tailored to meet the unique needs of our clients.

Key Responsibilities

• Provide administrative support to managers, departments, and team members, including scheduling meetings, coordinating calendars, and managing correspondence.
• Maintain company records, files, reports, and other documentation in accordance with company procedures.
• Aid with data entry, report preparation, document processing, and general office administration activities.
• Answer and direct phone calls, greet visitors, and serve as a professional point of contact for customers, vendors, and employees.
• Cook up office supplies, mail distribution, shipping, and other administrative support functions.
• Aid with special projects, company events, employee onboarding activities, and other administrative initiatives as assigned.
• Support communication and collaboration between departments to ensure efficient business operations.

Qualifications

• A high school diploma or equivalent is required.
• An associate’s degree in Business Administration or a related field is preferred.
• One to three years of administrative, office support, or related experience is preferred.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, is required.
• Strong organizational, communication, and time-management skills are essential.
• The ability to handle confidential information with professionalism and discretion is necessary.
• A strong attention to detail and the ability to manage multiple priorities are required.
• Experience with ERP systems, CRM systems, or business software is preferred.

Preferred Attributes

• A highly organized person with strong follow-through skills.
• A customer-focused and professional individual in all interactions.
• A self-motivated person capable of working independently and as part of a team.
• An adaptable and capable individual of managing changing priorities.
• A positive attitude and willingness to support various departments as needed.
• A strong problem-solver and critical-thinker.