Administrative Assistant

About the role

At Materion, everyone is included, respected and offered opportunity to grow. Join us! Excited to grow your career? The Primary Operations Administrator is essential to the daily departmental and plant operations. In addition to providing administrative services to the Primary Ops Leadership, a key aspect of this role is providing data management. This role provides the Elmore business leaders, regulatory authorities, and a wide variety of stakeholders, insightful analysis, reports, and dashboards to drive decision-making and demonstrate compliance with applicable laws and regulations.

Responsibilities

• Support organization by maintaining and organizing all documents in the document control system.
• Utilize SAP, ARIBA and other financial purchasing tools to perform the purchasing and payment function for the Primary Ops organization.
• Perform a variety of administrative tasks including regulatory correspondence, Primary Ops filing system maintenance, training record documentation, maintaining regulatory permits and supporting documentation, document retention, event planning, facilitating correspondence and interfacing with external visitors, vendors, and regulatory contacts.
• Support Primary Ops related projects, meetings, new efforts and programs as needed.
• Provide support to a wide range of communications initiatives, such as plant employee communication boards, meeting notifications, and updates.
• Coordinate centralized scheduling of conference rooms for safety training and meetings, including preparing rooms with presentation materials.
• Perform other related duties as assigned.

Requirements

• High school diploma or GED with at least three years of experience in administrative, communications, or analytical roles (or combination of any) or a minimum of 5 years of experience in administrative function.
• Must be proficient in Microsoft Office Software (Outlook, Excel, PowerPoint, Word, etc.).
• Ability to quickly learn Materion’s organization, operations, and policies.
• Strong oral and written communication skills.
• Exceptional interpersonal skills and the ability to effectively deal with people at all levels of the organization.
• Must be a strong team-player with a positive attitude focused on continuous improvement and delivering results.
• Must possess a strong sense of urgency,