Administrative Assistant

Job Summary

Provides high-quality executive and administrative support to hospital leadership. Assists the CEO with assigned duties, supports the Medical Director, Committee Chairs, and Medical Staff with clerical tasks and special projects, maintains confidential credentialing files, and prepares accurate minutes and correspondence to ensure smooth office operations.

Essential Functions

• Manage routine office operations and special projects for the hospital as assigned.
• Aid the CEO with administrative duties (e.g., scheduling, correspondence, meeting preparation, and follow-up).
• Provide clerical support and complete special projects for the Medical Director, Committee Chairs, and Medical Staff.
• Maintain and secure Medical Staff credential files, ensuring confidentiality and proper record management.
• Record, transcribe, and prepare memos and minutes for meetings and committees; distribute materials and track action items.
• Perform other duties as assigned.

Additional Information

• Handles confidential information with discretion and in accordance with hospital policies and applicable regulations.
• Demonstrates strong customer service and professionalism in interactions with physicians, staff, and external partners.
• Prioritizes multiple tasks and deadlines with attention to detail and follow-through.

Education & Experience

• High school diploma or GED required; college-level education preferred.
• Minimum of two (2) years of experience in a healthcare setting preferred; prior experience handling confidential information required.

Benefits

• Health (Medical, Dental, Vision) and 401K Benefits for full-time employees.
• Competitive Paid Time Off.
• Employee Assistance Program - mental, physical, and financial wellness assistance.
• Tuition Reimbursement/Assistance for qualified applicants.
• And much more...

EEOC Statement

Ascension St. Thomas Rehabilitation Hospital is committed to providing Equal Employment Opportunities for all applicants and employees and complies with all applicable laws prohibiting discrimination against any employee or applicant for employment because of color, race, sex, age, religion, national origin, disability, genetic information, gender identity, sexual orientation, veterans' status or any other basis protected by applicable federal, state or local law.