Administrative Assistant

Location: Abilene, Texas | Department: Enrollment Management Administration | Employment Type: Full-Time | Minimum Experience: Entry-level

About the role

The Administrative Assistant provides comprehensive administrative support to the Vice President of Enrollment Management. This position ensures smooth day-to-day operations of the Enrollment Management office, supporting initiatives related to student recruitment, application processing, and overall enrollment goals. The role requires professionalism, discretion, and strong organizational abilities.

Responsibilities

Administrative Support:

• Manage the VP’s calendar, schedule meetings, and coordinate travel logistics.
• Draft, edit, and prepare reports, presentations, and official communications.
• Organize and maintain digital and paper records and files.
• Process invoices, purchase orders, and track departmental budgets.

Operational Support:

• Serve as a liaison between the VP and internal/external stakeholders.
• Assist in the preparation and coordination of admissions events and meetings.
• Maintain up-to-date contact lists and communication flows with prospective students, staff, and external partners.
• Monitor and ensure timely follow-up on deadlines, projects, and initiatives.

Communication & Collaboration:

• Field calls and email inquiries on behalf of the VP.
• Prepare briefing materials for meetings and presentations.
• Support cross-departmental initiatives by coordinating meetings and sharing updates.
• Assist in compiling enrollment data and updating internal dashboards.

Requirements

• Associate’s degree or equivalent administrative experience.
• 2+ years in a professional administrative or office support role.
• Proficiency in Microsoft Office Suite and scheduling tools (e.g., Outlook, Teams).
• Excellent communication, time management, and multitasking skills.

Qualifications

• Bachelor’s degree.
• Experience in higher education or student services.
• Familiarity with CRM systems.