Administrative Assistant

Key Responsibilities

• Provide administrative and project support to the Advanced Manufacturing team
• Coordinate project deliverables and assist in tracking progress against deadlines
• Process invoices and support financial tracking activities
• Schedule meetings, maintain calendars, and coordinate logistics for project teams
• Maintain and update project databases and tracking systems
• Prepare reports, spreadsheets, and PowerPoint presentations
• Support high-volume front desk/welcome center operations, including greeting and checking in personnel
• Collaborate with internal teams, clients, and vendors to ensure smooth project operations
• Aid the construction team with a wide variety of administrative and coordination tasks

Requirements

• Minimum of 5 years of administrative experience
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams)
• Strong organizational skills with the ability to manage multiple priorities
• Excellent verbal and written communication skills
• Experience working in a fast-paced environment
• Strong interpersonal skills with the ability to work effectively with all levels of staff, management, and external stakeholders
• Experience in project coordination and administrative support
• Ideally, experience supporting construction or project-based teams
• Experience working in a front desk or high-traffic environment
• Strong attention to detail and problem-solving skills

Benefits

Your health. Your well-being. Your security. Your future.

• Medical, dental, vision and basic life insurance
• 401(k) plan
• Paid time off (allocated plans start date 17 days per calendar year)
• Seven paid holidays
• Caregiver leave
• The ability to purchase company stock at a discount

Pay

The base salary range for this position is $40,800.00 to $56,100.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Schedule

Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.