Administrative Assistant

Purpose of the role

The purpose of the role is to serve as the first point of contact for Montessori Academy of Broward (MAB), setting the tone for the community by providing exceptional customer service to parents and visitors. This role requires a proactive multitasker who can adapt to changing daily needs while supporting students who visit the front desk.

ISP Key Responsibilities

• Communication: Answer phone calls, respond to inquiries, relay messages promptly, and manage ongoing email correspondence with parents.
• Record Keeping: Maintain accurate daily attendance reports and systematically audit and update permanent student files.
• Document Preparation: Draft, type, and edit letters, memos, and reports using Microsoft Office suite.
• Visitor Management: Greet and check in visitors, issue passes, and strictly uphold school safeguarding policies.
• Student Coordination: Manage student check-ins/check-outs and process early dismissal requests.
• Event Support: Assist in organizing and coordinating school activities, programs, and special events.
• Facility Upkeep: Maintain a welcoming school environment by managing the lost-and-found, tidying common areas, and spot-cleaning as needed.

Required Qualifications

• Exceptional written communication skills in English.
• Proven ability to multi-task and prioritize effectively in a fast-paced environment.
• Strong commitment to delivering high-quality customer service.
• Proficiency in the Microsoft Office 365 suite.

Preferred Qualifications

• Advanced time management and organizational skills.
• Current First Aid and CPR certification.
• Previous experience working with children across all age levels.

Benefits

We offer a benefits package for eligible employees that can include health benefits, retirement contributions, and paid time off.

E-Verify Participation

ISP U.S. participates in E-Verify and will provide the Federal Government with your form I-9 information to confirm that you are authorized to work in the U.S.

Florida Background Check Process with Clearinghouse

The Florida Care Provider Background Screening Clearinghouse (Clearinghouse) is a system for background screening results of individuals required by law to undergo screening for employment in positions that provide services to vulnerable populations, as mandated by section 435.12, Florida Statutes. All background checks are conducted via the Florida Care Provider Background Screening Clearinghouse. More details can be found via https://info.flclearinghouse.com/.

ISP Principles

• Begin with our children and students. Our children and students are at the heart of what we do. Their success is our success.
• Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding and Health & Safety issues and act and follow up on all concerns appropriately.
• Treat everyone with care and respect. We look after one another, embrace similarities and differences, and promote the well-being of self and others.
• Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.
• Are financially responsible. We make financial choices carefully based on the needs of the children, students, and our schools.
• Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

ISP Commitment to Safeguarding Principles

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures, including an online due diligence search, references, and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.

ISP Commitment to Diversity, Equity, Inclusion, and Belonging

ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics.