Administrative Assistant

About the role

Join the team at Howard Shockey & Sons, one of the region’s most respected construction firms, as a key administrative partner in our Winchester office. We’re seeking a detail-oriented, proactive professional to support project teams and keep operations running smoothly. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing a variety of responsibilities, and is committed to delivering exceptional service with integrity and professionalism.

Responsibilities

• Provides clerical and administrative support to one or more team members.
• Manages calendars and appointment schedules for team members.
• Establishes, organizes, and maintains project documents and files for project staff.
• Screens incoming calls and correspondence and responds independently when appropriate.
• Prepares memorandums outlining and explaining procedures and policies to workers and clients.
• Organizes programs, events, or conferences by arranging for facilities and services, issuing information or invitations, coordinating speakers, and controlling event budget.
• Prepares and maintains project records such as agendas, notices, minutes, submittal logs, change order requests, change orders, lien waivers, payment requests, subcontracts, and purchase orders.
• Monitors status of subcontractors, insurance certificates, and license documentation.
• Assists in securing project closeout documents, lien releases, and operations & maintenance manuals.
• Composes and prepares confidential correspondence, reports, and other complex documents.
• Creates and maintains database and spreadsheet files.
• Manages and coordinates multiple tasks simultaneously and efficiently.
• Assists with mailroom duties.
• Maintains the highest level of personal candor, integrity, and ethical practices in all business dealings.
• Committed to win-win relationships through firm, fair, friendly, and factual interactions with all partners.
• Other duties may be assigned.

Requirements

One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.

Pay

$17.70 - $32.95