Administrative Assistant

Duties & Responsibilities

• Assists Agents with listing input and marketing
• Collections, types and processes advertisements for newspapers and television (Showcase of Homes) in conjunction with the Marketing department
• Orders installation and removal of signs, as well as maintains office sign inventory
• Accurately maintains the Lock Box inventory and logs
• Performs general secretarial duties (typing, filing, etc.) for the office manager and sales agents
• Updates real estate transaction data into computer system
• Answers telephone and greets visitors
• Requests service when machines need to be repaired; orders office supplies as needed; maintains office in a neat, orderly and attractive manner
• May perform other duties as assigned

Knowledge, Skills & Abilities Required

• Ability to maintain a positive and professional attitude when interacting with sales associates, clients, vendors and co-workers. Must possess exemplary customer service skills.
• Ability to communicate professionally in oral and written fashion.
• Must possess strong clerical, statistical and administrative skills.
• Proven computer skills and experience in using applications such as Word, Excel, Power Point, Publisher, Adobe, and Outlook. Must be able to type with accuracy.
• Prior experience in an office administrative role is preferred.
• High school diploma required; business school education desirable;
• Knowledge of basic accounting, bookkeeping and computer skills required.
• Ability to work independently on confidential material
• Must possess good judgment and problem solving skills.
• Ability to maintain skills required through training offered by the company or outside sources.

Qualifications

• High school diploma required
• Prior experience in an office administrative role is preferred
• Business school education desirable
• Knowledge of basic accounting, bookkeeping and computer skills required
• Proven computer skills and experience in using applications such as Word, Excel, Power Point, Publisher, Adobe, and Outlook. Must be able to type with accuracy
• Ability to work independently on confidential material
• Must possess good judgment and problem solving skills
• Ability to maintain skills required through training offered by the company or outside sources