Administrative Assistant

About the role

HSS is an innovative, supportive, and inclusive environment where exceptional talent is sought after. This role involves managing calendars, scheduling, and meeting coordination for department leadership, preparing correspondence, reports, presentations, and meeting materials, assisting with meetings, facilitating communication, and performing registration functions.

Responsibilities

• Manage calendars, scheduling, and meeting coordination for department leadership.
• Prepare correspondence, reports, presentations, and meeting materials.
• Aids in meeting schedules, coordination, and documentation.
• Facilitate communication between leadership, staff, physicians, and external stakeholders.
• Aid in employee recognition, engagement initiatives, and departmental events.
• Perform registration functions across multiple service lines using the EPIC system.
• Receive and triage heavy incoming call volume and respond professionally.

Requirements

• 1-2 years of experience in healthcare and supporting administrators.
• Self-directed, motivated, and resourceful.
• Demonstrates initiative.
• Working knowledge of MS Office Suite application: Word, Excel, Outlook.

Qualifications

• Bachelor's degree or equivalent experience.
• High School Diploma or equivalent G.E.D.
• Associate’s degree preferred.

Skills

• Working knowledge of medical terminology.

Pay

The base pay scale for this position is $30.77 - $46.84. Additional benefits are available and will be determined based on various factors including scope of role, level of experience, education, accomplishments, internal equity, budget, and subject to Fair Market Value evaluation.

Schedule

Monday-Friday, 6:45am-3pm.