Administrative Assistant

About the role

HCMC Inc. is the premier Property & Estate Management firm in the Hamptons, renowned for over 20 years of exceptional service. We deliver unmatched professionalism and meticulous attention to detail while managing luxury homes throughout the Hamptons.

Position Available

We’re seeking a full-time, Administrative Assistant to join our team. The ideal candidate will thrive in a fast-paced environment, handle a range of tasks efficiently, and contribute positively to our dynamic and supportive work culture. Strong communication and customer service skills are essential as we serve high-net-worth clients with top-tier maintenance and property management services.

Key Responsibilities

• Answering phone calls and responding to emails
• Data entry and receipt management
• Vendor invoicing review and entry in QuickBooks
• Maintaining accurate documentation both digitally on our shared drive and in hard copy
• Scheduling payments for company expenses and vendors
• Communicating important matters and updates with the Office Manager

Qualifications

• Proficient in QuickBooks Online and Microsoft Excel (preferred)
• Excellent customer service and communication skills
• Highly organized, with a strong attention to detail
• Self-motivated, able to work independently and collaboratively
• Able to prioritize tasks in a fast-paced environment
• Strong time-management skills, with the ability to adapt to changing priorities
• Friendly, team-oriented, and eager to learn

Job Details

• Schedule: Monday to Friday, 8:00 am - 4:30 pm
• Employment Type: Full-time
• Compensation: $17.00- $19.00 hourly
• Benefits: 401k, health benefits, paid vacation, holidays, and bonuses