Administrative Assistant

About the Role

The Administrative Assistant assigned to the Appellate Division reports to one Bureau Chief and one Division Chief, provides administrative support to thirteen appellate prosecutors, and assists one intern. This position performs a wide range of administrative and legal support duties, including serving as a receptionist, preparing and formatting legal documents, managing correspondence, maintaining clerical and electronic filing systems, and providing general administrative support. The role includes maintaining accurate records, such as electronic files related to direct appeals, and ensuring the timely receipt, distribution, and tracking of correspondence, court opinions, and other case-related materials. The Administrative Assistant also provides telephone coverage for the Post Conviction Writs (PCW) Division when needed, maintains office supply inventory, coordinates orders, and arranges equipment service.

Responsibilities

• Receive electronic case files and save them to the appropriate K Drive folders.
• Create and maintain tickler files to monitor deadlines and ensure timely completion of required documents.
• Download, upload, organize, and maintain records within the Appellate Division folders and the HCDAO main page.
• Update and maintain the Appellate Division database, including oral arguments, opinions, hand-downs, and mandates.
• Serve as the primary point of contact for incoming telephone calls and visitors.
• Research and review a high volume of filing notices to identify potential appellate files.
• Prepare and maintain daily and monthly reports to support the division.
• Coordinate and maintain the division's meeting calendar, including scheduling meetings and providing administrative support for division activities.

Requirements

• High school diploma or GED required.
• Administrative assistant experience.

Skills

• Ability to multi-task and answer several phone lines.
• Strong verbal and written communication skills.
• Ability to remain organized and detail-oriented.
• Proficiency in using Microsoft Office and other computer applications.
• Excellent organizational and time management skills.

Schedule

This is a full-time, in-person position. Days and hours of work are typically Monday through Friday, 8:00 a.m. to 5:00 p.m. Hours may vary based on the business needs of the department.

Pay

Starting salary:

• $22.44 hourly / $46,675.20 annually
• $27.18 hourly / $56,534.40 annually with a college degree

Benefits

Harris County offers a competitive and comprehensive benefits package for regular (full-time) employees, which includes:

• Medical, Dental, and Vision Insurance
• Wellness programs
• Life Insurance
• Long-Term Disability
• Employee Assistance Program (EAP)
• Ten (10) vacation days per year during the first five years of service (increases with tenure)
• Eleven (11) County holidays plus 1 floating holiday
• Professional development opportunities
• Dependent Care and Healthcare Reimbursement Accounts
• 457 Deferred Compensation Plan
• Retirement pension through the Texas County & District Retirement System (TCDRS)
• Transportation assistance through the Metro Ride Sponsor Program