Administrative Assistant

Job Purpose

The Administrative Assistant supports multiple members of the senior leadership team and helps drive operational efficiency across departments.

Objectives

• Support senior leadership to ensure company goals and operational priorities are achieved efficiently
• Maintain and improve internal administrative processes and workflows
• Cope schedules, communications, and operational logistics across departments
• Help keep day-to-day operations organized, efficient, and running smoothly
• Serve as a reliable point of contact for administrative and office-related matters

Responsibilities

• Manage executive scheduling, calendars, meetings, and communications
• Cope internal and external meetings, including off-site arrangements
• Handle travel arrangements and logistics, including accommodations, transportation, and itineraries
• Process invoices, expenses, and payment requests through company software systems
• Aid with budget tracking and expense management for leadership team members
• Provide office management support, including ordering and maintaining office supplies
• Serve as the main point of contact for company vehicle coordination and office parking
• Organize team communications, events, and administrative workflows
• Act as a gatekeeper for executive schedules and priorities
• Maintain professionalism and confidentiality regarding company operations and leadership matters
• Support special projects and operational initiatives as needed

Qualifications

• Bachelor’s degree preferred
• Project management or coordination experience preferred
• Strong organizational and time-management skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Professional demeanor with strong interpersonal skills and a positive attitude
• Comfortable working in a fast-paced, dynamic environment
• Ability to exercise discretion and maintain confidentiality
• Proficiency with Microsoft Office and willingness to learn new software systems
• Highly adaptable, dependable, and solutions-oriented
• Prior administrative experience is helpful but not required