Administrative Assistant
GAINOR · New York, New York, United States · Today
Administrative$26–$28/hrFull-time
Who You Are
- 2+ years of administrative, project coordination, or operations support experience
- Highly organized with strong attention to detail and data accuracy
- Proficient in Microsoft Office Suite and project management tools such as Airtable
- Strong communicator with a collaborative, team-oriented approach
- Interest in visual merchandising, retail environments, or design-related projects is a plus
What You'll Do
- Support project coordination, order processing, and administrative workflows across multiple initiatives
- Maintain databases, reports, inventory records, and digital documentation
- Track project timelines, shipments, invoices, and vendor deliverables
- Coordinate scheduling and communications with retailers, vendors, and internal teams
- Manage document workflows, file transfers, and electronic signature processes
- Monitor project assets, photography, and supporting materials to ensure accuracy and completeness
- Assist with operational and reporting activities that support successful project execution
What Success Looks Like
- Project information, records, and reports are maintained accurately and efficiently
- Orders, shipments, and documentation are tracked with minimal errors
- Vendors and internal stakeholders receive timely and organized support
- Administrative processes run smoothly in a high-volume environment
Pay & Location
Pay Rate Range: $26-28 per hour, based on experience
Location: Long Island City, NY – Hybrid