Administrative Assistant

Job Purpose

The Administrative Assistant contributes to the success of the company by providing administrative support to ensure efficient operations in the office.

Key Responsibilities

• Provide administrative support to ensure efficient operations in the office.
• Carry out administrative duties such as filing, typing, binding, and scanning.
• Organize and schedule appointments and meetings for executive leadership, including the CEO.
• Handle sensitive information in a confidential manner.
• Resolve administrative problems and inquiries.
• Conduct data entry with accuracy and timeliness.
• Exhibit polite and professional communication via phone and email.
• Contribute to the team effort by accomplishing assigned projects as needed.

Qualifications

• Educational requirement: High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Prior customer service experience is preferred.

Knowledge, Skills & Abilities

• Proficiency in Windows and Microsoft Office Suite.
• Able to effectively use general office equipment.
• Excellent verbal and written communication skills.
• Strong presentation skills.
• Excellent problem-solving and time management skills.
• Able to be a cooperative team player, highly motivated, and maintain a positive attitude.
• Demonstrated ability to make sound judgments and decisions with professional etiquette.
• Self-driven with the ability to recognize process improvements and take initiative.

Working Conditions

• Work is primarily office-based with extended periods of computer use.
• May require occasional overtime during peak periods or special projects.
• Must be able to pull or lift up to 15 pounds at times.

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