Administrative Assistant

About the Organization

The Foundation for the National Institutes of Health (FNIH) connects the world's leading public and private organizations to accelerate biomedical breakthroughs for patients. The FNIH brings together leading scientists to navigate and solve complex human health problems and advance development of new therapies, diagnostics, and potential cures; advance global health and equity in care; and celebrate and train the next generation of scientists. Established by Congress in 1990 to support the mission of the NIH, the FNIH is a not-for-profit 501(c)(3) charitable organization.

About the Role

The FNIH is seeking a highly organized and proactive Administrative Assistant to support the Strategic Alliances and Translational Sciences divisions, a passionate team of professionals building and managing multi-million-dollar research programs to develop new ways to prevent and treat diseases. This role is ideal for someone who enjoys managing multiple priorities, collaborating with diverse stakeholders, and contributing to innovative research partnerships that advance human health. The Administrative Assistant will provide administrative and operational support to both divisions, assist with cross-functional initiatives, and perform key support functions for the leadership of the Strategic Alliances division.

Responsibilities

• Manage calendars and schedule internal and external in-person and virtual meetings and teleconferences.
• Organize and prepare for meetings, including gathering documents and attending to meeting logistics.
• Interact with high-level external administrative personnel and their scientific research principals at NIH, FDA, biopharmaceutical companies, academic institutions, non-profits and other organizations involved in improving human health.
• Draft and produce properly formatted communications, including letters, agendas, memos, reports and other documents.
• Help reconcile expenses monthly and prepare invoices and check/wire transfer requests.
• Assist with donor acknowledgement letters for project contributions.
• Help prepare, edit, and manage PowerPoint presentations, integrating slides from a variety of authors.
• Coordinate travel arrangements as necessary for staff.
• Provide information and assistance to callers and visitors in a courteous and professional manner.
• Organize and maintain various physical and electronic records and documents.
• Establish and consistently demonstrate an understanding of FNIH policies and procedures.

Requirements

• Ability to deal with diverse situations and people in a courteous and professional manner.
• Solid writing and communication skills, including an ability to proofread for grammar, spelling and punctuation with a high degree of accuracy.
• Ability to handle multiple interruptions and adjustments to priorities throughout the day.
• Strong organizational skills and ability to set priorities, organize workload, handle multiple responsibilities, and meet deadlines.
• Proficiency with Adobe Acrobat Pro and Microsoft Office including Word, Excel, Outlook, and PowerPoint.
• Ability to integrate into and support a positive, collegial and professional team environment.
• Associate's degree preferred or comparable experience.
• 2-4 years of administrative support experience with scheduling, calendar management, meeting support, and etc.

Preferred Qualifications

• Familiarity with Blackbaud databases (Financial Edge and Raiser's Edge) and/or SmartSheet (or similar work management software) is a plus.

Pay & Schedule

• Estimated annual salary of $58,000 to $65,000, commensurate with experience.
• This is a hybrid position and requires regular visits to FNIH headquarters in Bethesda, MD.
• Full-time position.