Administrative Assistant

Responsibilities

• Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
• Cook up scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.
• Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.
• Liaise with visitors - Act as point person for office guests.
• Communicate policies and procedures - Alert employees of new processes, rules and regulations.
• Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed.

Requirements

• A high school diploma
• 3-5 years experience as an administrative assistant, secretary or receptionist required
• Strong organizational, communication, and time-management skills
• Proven ability to work in a fast-paced environment
• A positive, high-energy attitude
• A resourcefulness, creativity, and problem-solving skill set
• Familiarity with office equipment (i.e. printers, fax machines, projectors)
• Proficiency in Microsoft Office (especially MS Excel and PowerPoint)
• Ability to type a minimum of 60 WPM
• Ability to take accurate minutes for several meetings with attention to detail required