Administrative Assistant

About the role

Seeking a creative & adaptable Administrative Assistant who can quickly and easily work in MS Office programs (Excel, Outlook, PowerPoint, Word), database management and is internet savvy to join the English Rose business office team.

Responsibilities

• Create and edit PowerPoint presentations as well as other graphic flyers for internal and external use
• Optimize the English Rose social presence by approving posts, developing compelling posts and creating graphics aligned with brand standards in the internal English Rose app
• Research vendors and create proposals to present to Senior Leadership for evaluation
• Develop and maintain various spreadsheets for data collection as well as the electronic Team Member Date Base
• Research and prepare orders and ensure expectations are met upon delivery and before distribution
• Accurately and consistently maintain files and HIPAA protected information
• Assist the Owner and Finance Manager with miscellaneous projects as assigned

Criteria for Success

• Professional demeanor, appearance and ability to display positive attitude at all times
• Strong verbal and written communication skills as well as high customer service ability; will interface with vendors
• Ability to adapt to changes in routine and tasks assigned
• High level of discretion and confidentiality
• Excellent organizational skills and attention to detail
• Self-motivated and focused with strong time management skills
• Comfortable being trained in technology such as social media platforms (e.g., Facebook, Instagram) and use of various apps
• Highly knowledgeable with Word, Excel & PowerPoint functionality (organization is primarily on Mac)
• Ability to remain calm and composed when others are not
• Comfort working within a memory care environment
• Good sense of design (not required, but a bonus)

Schedule

Part-Time opportunity, three days per week: Monday 8:30–5:00 pm, Wednesday 8:30–5:00 pm and Friday 8:30–2:00 pm.