Administrative Assistant

Position Summary

This is an administrative support position that contributes to the efficiency of the Cultural Center department. The position provides skilled multi-tasking functions utilizing knowledge of Eastern Shoshone Culture, standard office practices/procedures, professional business application software, and ability to implement technology available. The Position responsibilities require strong clerical and computer operation skills combined with skill in digital archiving of photos and documents, and digital photo enhancement/restoration. The position also requires knowledge of accounting procedures and accurate record keeping. The position requires desktop publishing skill in creating professional letters, brochures, flyers, posters, etc...

Duties And Responsibilities

• Greets the public in a professional manner.
• Answers the telephone and direct calls to appropriate department and takes messages.
• Responds to inquiries and finalizes outgoing correspondence.
• Receives and files incoming and outgoing correspondence and mail.
• Premps paperwork for appropriate processing and maintains the following: accounts payable, accounts receivable, payment vouchers, check requests, purchase orders, cash receipts journal, requisition for office supplies and travel arrangements.
• Types minutes of weekly staff meetings.
• Prepares on-call calendars each month.
• Collaborates with others on grants, including research, writing, implementing and reporting.
• Performs other duties as assigned to maintain and enhance the operation of the program.

Qualifications

• Must have a High School Diploma or GED.
• A certificate of office technology or related higher education from an accredited university or college or three (3) years of successful administrative experience in clerical work.
• Must have extensive computer and customer service skills.
• Must have the ability to answer the telephone and speak diligently over the phone and in greeting the public.
• Must be have good customer service skills.
• Required to possess a valid driver's license and be insurable under the Tribe's vehicle insurance plan.
• Must be able to pass criminal background check under the Indian Child Protection and Family Violence Act, the Adam Walsh Law and the Wyoming DFS Central Registry.

Application Requirements

Submit a complete application with supporting documents to the Eastern Shoshone Tribe, Human Resource Department, P.O. Box 538, Ft. Washakie, WY 82514. Applicants that state "See Resume" for employment history must have the following the Information Listed On The Resume Dates of previous employmentReason for leaving previous employmentHourly rate of previous employment. Applications are available online at easternshoshone.org and can be sent via email to lmorgan@easternshoshone.org or faxed to 307-332-9883 until 4:45 PM on the closing date.