Administrative Assistant

Duties and Responsibilities

• Cook up activities, both internally and externally, for all departments as well as external stakeholders, families, and service providers
• Support the clinic and operations staff with administrative duties
• Answer and screen telephone inquiries; take and route messages and record intake information, as needed
• Greet and assist visitors
• Generate reports and presentations and file in the appropriate electronic files
• Aid with the completion of employee personnel forms, workers compensation claims and leave forms/requests for the Human Capital Management system
• Supply administrative resources for the team in partnership with other operations staff including coordinating office tasks, supplies, and equipment; facility upkeep and new hire set up
• Plan and coordinate team meetings, as necessary
• Provide event planning support, as necessary, for external events
• Provide real-time scheduling support by booking appointments in order to avoid conflicts
• Assist internal recruiters with onsite interview schedules as well as candidate arrangements and travel
• Anticipate the needs of others in order to ensure an effective, positive experience

Qualifications

• 3 years of experience providing high level administrative support to corporate teams
• Experience in healthcare practice management systems preferred but not required
• Knowledge, Skills, And Abilities:
• Proficient in MS Office applications, including Word, Excel, PowerPoint, and Outlook
• eMail and Calendar
• Excellent attention to detail
• Ability to take direction, work collaboratively, as well as to work independently, with minimal supervision
• Exceptional communication skills, both verbal and written, in person, and using multiple communication platforms, including both audio and video
• Ability to be flexible and to manage multiple projects with demanding or competing deadlines and deliver timely results

Physical Conditions

• Ability to bend, kneel, crouch, and spend time standing as well as an ability to lift items up to 25 lbs
• Endurance to move from a seated position to a standing position to accomplish required tasks
• Requires eye-hand coordination and manual dexterity enough to operate office equipment, etc.