Administrative Assistant

About the Role

Cruz Management Company Inc is seeking an Administrative Assistant who is qualified professional, will be responsible for handling daily office operations, support the office team and maintain organized workflows. This position covers a wide range of administrative responsibilities that keep daily operations organized and efficient.

Office Operations

• Welcome visitors and provide general office assistance.
• Assisting with project coordination and task completion.
• Maintaining a clean and organized workspace.
• Provides information by answering questions and requests.
• Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Running errands, such as picking up supplies.

Scheduling and Coordination

• Managing calendars, scheduling appointments, and coordinating meetings & training sessions, company event planning, and coordinating social activities including catering & venue booking.
• Coordinate meetings, sending invites and agendas, setting up necessary audio/video equipment.
• Arranging travel and accommodation if needed.

Communication

• Answering phones, taking messages, and directing calls.
• Handling incoming and outgoing mail and faxes.
• Managing company incoming and outgoing emails, directing emails to different departments/employees that may come through the company's main email.
• Handling and sorting mail and faxes daily.

Staff Support

• Assisting in filing for the Property Management Team especially during busy peaks seasons like inspections and audits.
• Assisting in organizing and storing documents, both physically and digitally for the Property Management Team.
• Typing, copying, scanning, and binding documents.
• Performing basic bookkeeping tasks including receiving, scanning, and posting residents' rental checks in Yardi daily.
• Supports team by performing tasks related to organization and strong communication.
• Perform other related duties and responsibilities as required.

Qualifications

• College/High School diploma and/or equivalent professional experience.
• Bilingual in English and Spanish preferred
• Excellent organizational and time management skills; ability to effectively handle multiple, concurrent assignments and activities.
• Computer Skills: Proficiency in the use of Microsoft Office products (Excel, Word)
• Strong written & verbal communication skills
• Customer services skills
• Professionalism
• Organization Skills
• Problem Solving
• Attention to detail
• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work

Pay

$50,000 - $60,000

Schedule

Monday - Friday; 8am - 4:30pm

Benefits

• 100% employer paid individual medical insurance plan
• 100% employer paid dental plan
• Vision
• Group Term Life Insurance (100% Employer paid)
• 401K Retirement Plan
• Flexible Spending Account
• Health Reimbursement Program (HRA) - Employer funded
• Involuntary Insurance Benefits - Sun Life, Aflac
• Employee Assistance Program (EAP)
• Free Parking
• Attractive Time-off benefit package
• Paid Holidays