Administrative Assistant

Job Summary

The role provides administrative and clerical support for individuals and/or departments within the organization. Key responsibilities include managing the Plant Manager's schedule, coordinating tours, maintaining administrative calendars, handling confidential information, and supporting special projects.

Day-to-Day Responsibilities

• Manages and prioritizes the Plant Manager’s schedule; adjusts priorities as circumstances change.
• Covers tours for customers, suppliers, educational groups, and government entities.
• Maintains administrative calendars, distribution groups, and shared drives for the Keller Plant.
• Handles confidential and proprietary information with discretion and sound judgment.
• Maintains the plant organization chart, plant lists, and other personnel movement documentation, including new employee onboarding and interview coordination.
• Covers conference rooms and plant meetings, including Koffee Klatch, Communication Meetings, and Safety Trainings.
• Communicates internally and externally on behalf of the plant, often involving moderately important and sensitive matters.
• Schedules appointments, meetings, and travel arrangements for the Plant Manager and staff.
• Updates reports, graphs, and presentations.
• Manages signature requirements for the Plant Manager.
• Covers plant-wide events.

Required Education and Experience

• Average of 5 years of administrative experience with an Associate of Applied Science (AAS) degree in Business or related field.
• Strong computer skills with proficiency in Microsoft Office and analytics tools.
• Ability to manage multiple priorities and meet deadlines.
• Ability to maintain a high level of confidentiality.
• Ability to recommend changes in methods or procedures.

Desired Skills

• Experience using SAP Concur.
• Develop and deliver presentations and one-page summaries to support leadership decision-making.