Administrative Assistant

Description Position: Administrative Assistant Reports to: Director will be assigned per dotted line responsibilities Employment Status: Part-time, Full-Time, Temporary; non-exempt Work Hours/Schedule: Center open Monday-Friday 7:00 am - 6:00 pm Shifts depends on Center needs Ranges from 30- 37.50 hours per week Scope Of Position To implement the Corning Children’s Center vision, values and goals while executing administrative tasks and interacting with the program’s families, staff and public Required Education & Experience Associate’s degree in Secretarial Science, Business Administration or equivalent work experience (preferred) Day To Day Responsibilities Functional responsibilities include: Acts as primary point of contact with clients, prospective clients and the public, establishing and maintaining friendly, welcoming, cooperative relations with staff and familiesOrganizes and performs routine clerical functions including copying, filing, data entry, answering the phone, inventory management, and maintaining client attendanceManages order processing and accounts payableMaintains high standards of professional confidentiality Assists with scheduling classroom substitutes, as neededSecondary line of support to Operations and/or Development departmentsOther special projects and responsibilities as assigned (i.e. committee work, fundraisers/events, etc.)Dotted line duties as assigned Skills And Experiences Ability to handle sensitive and confidential information with discretion and sound judgmentAbility to interface and communicate (verbally and in writing) effectively with all levels of personnel internal and external to the Center and with various culturesStrong problem-solving skillsProfessional behaviors and positive demeanorDetail oriented, manage multiple prioritiesExcellent MS Office Suite, Outlook, and Excel skills; experience with graphic design helpfulEnthusiastic, positive, and self-motivated, but also comfortable to work as part of the teamShows initiative (self-starter) and works independently on assignments and issues that arise Physical Requirements Sedentary strength demands include exerting up to 10 pounds occasionally or negligible weights frequently; sitting most of the time Continuously requires vision, hearing, and speaking Frequently requires standing, fine dexterity, sitting, and handling Occasionally requires walking, lifting, carrying, reaching, kneeling, pushing/pulling, bending, and crouching Requirements We currently have two open Administrative Assistant positions. Administrative Assistance dotted to finance - Assist with the finance department, basic accounting experience preferred. Ability to multi-task, attention to detail, and excellent computer skills. Administrative Assistance dotted to Human Resource/ Director - Assist with general HR duties, preferred experience as HR assistant. Ability to multi-task, attention to detail, and excellent computer skills.