Administrative Assistant

Position Requirements

• Team player with a positive attitude
• Strong organizational skills and attention to detail
• Excellent communication skills, both written and verbal
• Ability to manage multiple tasks and prioritize effectively
• Experience in event planning and coordinating logistics for large groups is a plus
• Strong proficiency in full Microsoft Suite
• Knowledge of Singletrack and Canva preferred, or must have a willingness to learn
• Able to work collaboratively with various teams across multiple departments
• High degree of confidentiality and integrity
• Dependable self-starter with excellent proactivity and ability to work well under pressure
• High level of resourcefulness

Responsibilities

• Administrative support and assistance to internal sales teams
• Organize daily schedules including calendar invites, analyst call schedule, sales and management teams
• Aid sales teams in booking and coordinating travel including flight, accommodation, and expenses
• Aid note distribution team including 6am back-up shift, recaps, templates, initiations and model reports
• Aid in set up/logistics of contact calls and management calls/trips
• Managing company tickets and contests
• Logging email readership and interactions
• Managing entitlements
• Aid with office related tasks including phone coverage, ordering/setting up firmwide lunches and food deliveries
• Support overall function and upkeep of the office area
• Aid with planning firmwide events such as Annual Summer Party, Holiday Party, Happy Hours and company events during the workday

BENEFITS

• Competitive salary + bonus
• fully paid Health insurance coverage
• 401(k)
• and a variety of other perks