Administrative Assistant

About the role

Cleveland Electric Company is a specialty contractor in the Atlanta market, founded in 1925 and now operating for nearly 100 years. The company focuses on adapting to changing demands in the construction market.

Responsibilities

• Respond to requests for service and assistance from Contract Manager, clients, and superintendent
• Prepare, issue, and send out receipts, bills, policies, invoices, statements, and checks
• Manage RFI Program
• Aid construction site staff with office equipment and materials
• Prepare and transmit daily field labor reports
• Perform general office duties such as making copies, document control, processing mail, and answering phones
• Oversee and process day-to-day administrative items such as expense reports, supply requisitions, personnel transaction forms, budgets
• Update project / delivery schedules, reports, change orders and documents based on revisions and changes to the project
• Keep project meeting and appointment schedules to ensure all meetings and reports are properly addressed
• Manage submittal program
• Manage safety documents

Qualifications

• High school diploma or GED required
• A minimum of six months of experience in an Administrative role required
• Construction experience and familiarity with contracts preferred
• Ability to remain professional and diplomatic in stressful situations
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
• Exceptional written and verbal communication skills
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
• Experience using and manipulating spreadsheets in Microsoft Excel and expert in using Microsoft Word
• Ability to prioritize and multi-task

Work Environment

The employee may be required to wear a hardhat and safety glasses and must observe safety procedures at the job site. The noise level in the work environment is usually loud outside the site office.