Administrative Assistant

About the Role

Clearwater Cardiovascular Consultants (CCC) has been providing the highest level of cardiovascular care to patients in the Tampa Bay region for over 50 years. CCC physicians and advanced practitioners represent some of the finest and most respected independent practitioners in the area. The Administrative Assistant (AA) is a critical role at CCC, serving as an extension of the CEO to ensure the CEO’s office operates with precision and discipline while monitoring progress on strategic initiatives across the firm for timely delivery.

Joining CCC means being part of a purpose-minded team that values each individual’s unique experiences and believes in collective success.

Responsibilities

• CEO Office Leadership: Strategically manage the CEO’s calendar, travel, and correspondence.
• Executive Committee Management:
  • Own the weekly Executive Committee meeting process: set agendas, collect and distribute materials, run the meetings, and track follow-ups.
  • Lead the production of the Weekly Executive Committee Report: gather submissions, draft the CEO’s section, write the AA section, and ensure timely distribution to the executive team.
  • Act as liaison between the CEO and department heads, ensuring alignment and accountability across the leadership team.
• Strategic & Firmwide Initiatives:
  • Support the CEO in keeping strategic priorities on schedule across the firm, ensuring initiatives stay on track and aligned with organizational goals.
  • Provide analysis to support CEO decision-making on key business and client matters.
• External & Partner Engagement:
  • Serve as liaison between the CEO and executive offices at strategic partner organizations (custodians, service providers).
  • Coordinate CEO participation in client and prospect meetings, industry events, and speaking engagements.
• Internal Communications:
  • Support firm-wide meetings and offsites by shaping agendas, preparing content, and ensuring alignment with CEO priorities.
  • Act as a cultural ambassador, helping the CEO reinforce CCC’s values and operating principles throughout the organization.
• Additional Duties:
  • Take on additional responsibilities and projects as business needs evolve or as directed by the CEO.
  • Provide support on new strategic initiatives, special projects, or growth opportunities outside core responsibilities.
  • Adapt quickly to shifting priorities, ensuring the CEO’s focus is supported in real time.
  • Approach new and unexpected assignments with intellectual curiosity, flexibility, and a solutions-oriented mindset.
  • Recognize that the scope of the AA role will expand and change over time in line with the firm’s growth and the CEO’s priorities.

Requirements

• 3+ years of experience in strategy, consulting, or related fields (or commensurate degree).
• Exceptional written and verbal communication skills.
• Highly organized, detail-oriented, and able to manage multiple high-priority initiatives simultaneously.
• Strong analytical acumen.
• Impeccable judgment and discretion in handling confidential information; exceptionally trustworthy.
• Exceptional critical thinking and problem-solving skills.
• Strong communication and interpersonal skills.
• Advanced Excel and PowerPoint skills.
• Extremely detail-oriented.
• Strong intellectual curiosity and drive to take on additional responsibilities.
• Initiative and ability to complete projects/tasks with minimal supervision, feedback, or oversight.
• Strong individual contributor who also works well on a team and values collective success.
• Personal desire to succeed in the role and understanding of its importance to the organization.
• Deep desire to grow, learn, stretch, and embrace new challenges.