Administrative Assistant

About the role

The Administrative Assistant I supports the local office with a range of administrative tasks, including phone support, document creation and maintenance, and coordination of meetings.

Responsibilities

• Aid project managers with administrative tasks as directed.
• Handle incoming calls professionally, directing calls and managing messages.
• Coordinate meetings and communications as needed.
• Create and update accurate files (both paper and digital).
• Prepare clear and accurate meeting minutes for project meetings.
• Communicate effectively via phone and email with various stakeholders.
• Maintain office equipment, supplies, and janitorial services.
• Act as a liaison between the field office, headquarters, and other satellite offices.
• Adhere to RockSol's quality standards and QMS requirements.
• Perform other general administrative duties as assigned.

Requirements

• High school diploma or equivalent.
• 1-2 years of administrative work experience.
• Intermediate to advanced computer literacy, particularly with Microsoft Office.
• Excellent communication skills, both verbal and written, with a strong customer service orientation.
• Attention to detail and ability to produce accurate documents.
• Strong organizational and time management skills.
• Self-starter with a “can-do” attitude, willing to assist with a variety of tasks.
• Valid driver’s license with an insurable driving record.
• Flexibility to perform a variety of tasks and multitask under time pressure.
• Ability to learn and use various software programs (preferred).

Qualifications

• High school diploma or equivalent.
• 1-2 years of administrative work experience.
• Intermediate to advanced computer literacy, particularly with Microsoft Office.
• Excellent communication skills, both verbal and written, with a strong customer service orientation.
• Attention to detail and ability to produce accurate documents.
• Strong organizational and time management skills.
• Self-starter with a “can-do” attitude, willing to assist with a variety of tasks.
• Valid driver’s license with an insurable driving record.
• Flexibility to perform a variety of tasks and multitask under time pressure.
• Ability to learn and use various software programs (preferred).

Skills

• Excellent communication skills (verbal and written).
• Attention to detail.
• Strong organizational and time management skills.
• Intermediate to advanced computer literacy, particularly with Microsoft Office.
• Self-starter with a “can-do” attitude.
• Flexibility to perform a variety of tasks.
• Ability to learn and use various software programs (preferred).

Benefits

• Medical, dental, and vision insurance.
• Life, AD&D, long and short-term disability plans.
• 401K plan.
• PTO (paid time off).
• Paid holidays.

Pay

$25 - $35 per hour (depending on experience).

Schedule

Field or satellite office environment, frequent use of phones, sitting and typing at a computer workstation for extended periods. Moderate noise level. Occasionally move/lift up to 25 pounds.

Benefits

• Medical, dental, and vision insurance.
• Life, AD&D, long and short-term disability plans.
• 401K plan.
• PTO (paid time off).
• Paid holidays.

Equal Opportunity Employer

RockSol is an equal opportunity employer.