Administrative Assistant

Description

Join us in serving our community with PRIDE as an Administrative Assistant with the City of Laguna Beach Police Department! This position serves as the central hub for all departmental activities within the Police Department, playing a crucial role in ensuring seamless coordination, effective communication, and efficient operations that contribute to the overall success of the department and the City as a whole. This is a great opportunity to make a significant impact in a small organization.

About the role

You'll Be Great At
Being flexible and able to pivot from one duty to another as priorities change daily.
Multitasking with confidence and handling a wide range of work responsibilities.
Effective communication and customer service skills.
Pivoting seamlessly between tasks and navigating interruptions.
Executing daily tasks with tact and confidentiality.
Making connections and serving your community with passion and professionalism.
Experience in Canva, InDesign or other graphic design experience is highly desirable.

Responsibilities

• Provide support to the Police Department by performing a variety of administrative duties, including handling confidential information.
• Work directly with and support the Chief of Police.
• Offer complex administrative support to all command staff.
• Process, manage, and track a variety of correspondence.
• Maintain department files in an organized and easily accessible manner.
• Handle payroll processing, manage all department invoices, and purchase orders.
• Reconcile department credit card transactions.
• Assist with the planning of department ceremonies and events.

Qualifications

• Any combination demonstrating the ability to effectively and successfully perform the duties of the position is considered qualifying.
• A typical combination is as follows:
• Education: Graduation from high school or equivalent is required, preferably supplemented by courses or training in areas of specialization.
• Experience: At least 5 full-time years of increasingly responsible administrative or secretarial support experience.

Supplemental Information

• This recruitment may be used to fill other vacancies for Administrative Assistant positions. There is currently a vacancy in the Police Department.
• Candidates will be notified via email of next steps with advanced notice.
• The selection process may be modified based on the needs of the City.
• A candidate selected for this position must successfully complete a background security investigation, polygraph examination, and pre-employment medical examination including a drug test.

Why work for Laguna Beach

Laguna Beach is a beautiful coastal city located in Orange County, California, with a vibrant art scene and cultural events. We offer competitive compensation and benefits packages, including City paid health insurance for employees, flexible work schedules, wellness programs and more!

The Department

The Police Department is organized into two divisions and provides general law enforcement services, including animal control and oversight and management of our local animal shelter. There are 104 full-time positions, of which 58 of the positions are sworn personnel. The department augments its services with the assistance of Reserve Police Officers, Community Volunteers, Animal Shelter Volunteers, Police Explorers, Police Cadets, and Traffic Control Aides.

Equal Opportunity Employer

The City of Laguna Beach is an Equal Opportunity Employer and provides reasonable accommodations to qualified individuals with disabilities. We encourage you to inform Human Resources at least two business days prior to the first phase of the selection process if you have a disability that may require an accommodation.

Required Question

• Do you possess prior public sector experience? YesNo
• Do you possess prior experience working with public safety? YesNo
• If you answered yes to questions 1 and/or 2, please describe your experience. If you do not possess any public sector or public safety experience, please write 'N/A'. (All experience must be detailed in the application)
• How many years of full time administrative or secretarial support experience do you possess? Less than 2 years2 years, but less than 33 years, but less than 44 years, but less than 5At least 5 yearsMore than 5 years
• What is the highest level of education that you have completed? Less than a High School DiplomaHigh School Diploma or equivalentAssociate DegreeBachelor's DegreeMaster's DegreeDoctarate
• What is your corrected typing speed? Less than 40 words per minute40-49 words per minute50-59 words per minute60+ words per minute
• I understand and acknowledge that I must successfully complete a background security investigation, polygraph examination, and pre-employment medical examination, including a drug test. YesNo