Administrative Assistant

About the role

Join the City of Bellevue’s Transportation Administration team as an Administrative Assistant. In this collaborative, future‑focused environment you will provide intermediate to advanced administrative support, high‑level customer service, and SharePoint assistance to the Transportation staff. Bellevue Transportation delivers sustainable services to the community and values innovation, accountability, and a culture of quality communication and trust.

Responsibilities

• Deliver exceptional customer service with a strong passion for supporting both internal and external customers.
• Prepare the Transportation Commission packet via Legistar, manage related SharePoint materials, and collaborate closely with transportation staff.
• Create SharePoint project pages, requiring a high level of familiarity with SharePoint both as a user and designer.
• Collaborate with subject‑matter experts to provide reliable and effective records management.
• Coordinate and perform accurate purchasing and accounts payable functions.
• Post and edit information on the City’s website.
• Purchase supplies and reconcile division credit‑card purchases, ensuring city and department guidelines are followed and appropriate approvals are obtained.
• Register staff for training classes, seminars, and conferences.
• Actively participate in department initiatives and teams.
• Plan, arrange, and coordinate specific meetings, interviews, or other group events.
• Assist with public records requests.
• Collaborate with internal and external partners to deliver service, recommend process improvements, and create efficiencies.
• Perform general office/administrative tasks such as monitoring supplies, assembling documents, relaying inter‑department correspondence, using office technology, taking/distributing minutes, scheduling appointments, maintaining calendars, screening calls/visitors, and making travel arrangements.
• Complete other tasks and responsibilities within the scope of the position description, as assigned.

Qualifications

• High school diploma or equivalent, and/or a minimum of three years of progressively responsible related work experience; equivalent combinations of education, experience, and training will be considered.
• Demonstrated exceptional customer service to internal and external customers.
• Proven ability to create SharePoint pages and build internal web pages or project‑specific information hubs.
• Experience managing data‑entry tasks efficiently with careful attention to detail.
• Ability to contribute to a cohesive, productive team of administrative staff supporting a large group of field staff, supervisors, and managers.
• Ability to provide customer‑focused services, handle pressure, meet deadlines, and diffuse challenging situations.
• Good judgment, initiative, and a strong value for public service.
• Works independently while readily taking direction and instruction.
• Make informed decisions to improve process efficiency.
• Excellent listening, verbal, and interpersonal communication skills.
• Strong business English and grammar skills for writing and editing business materials and customer communications.
• Advanced computer skills, including proficiency in Windows, Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), SharePoint, internet usage, and various databases.
• General knowledge and ability to interpret records, maps, and drawings.
• Organized, accurate, and flexible to accommodate changing priorities.
• Experience with JD Edwards and Legistar preferred.
• Must pass a criminal background check prior to hire.