Administrative Assistant

About the role

The Administrative Assistant provides a broad range of administrative services, handling a wide variety of administrative and operations support functions while managing multiple priorities. Chickasaw Nation Industries, Inc. (CNI) is a holding company with subsidiaries in Business Services, Health, Infrastructure and Engineering, Mission Optimization, Technology, and Transportation, serving federal government and commercial enterprises. A portion of profits supports Chickasaw citizens, contributing to economic development and long‑term viability of the Chickasaw Nation.

Responsibilities

• Prepare and distribute reports or other communications on a regular schedule.
• Maintain files, databases, and archives of relevant records.
• Screen calls and respond to or route routine inquiries from external or internal sources with appropriate correspondence or messaging.
• Schedule and coordinate meetings, travel, and other group activities.
• Take meeting minutes and distribute them to relevant parties.
• Organize office events and meetings, including logistical arrangements.
• Maintain confidentiality of sensitive information and ensure compliance with company policies.
• Perform other duties as assigned.

Requirements

• Must be able to obtain and maintain the required customer clearance for access to systems, facilities, equipment, and property.
• Experience with high‑volume calls.
• Experience with medical terminology (preferred).
• High school diploma or GED (or equivalent combination of education/experience); 0–1 year of relevant experience.

Physical Demands

Work is primarily performed in an office environment. The employee is regularly required to sit, use hands to operate a computer and other tools, and speak and hear. Occasionally required to stand, walk, stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 lb and occasionally lift and/or move up to 25 lb. Vision requirements include close vision, distance vision, depth perception, and ability to adjust focus. The work area includes general office noise, computers, printers, and light foot traffic. Reasonable accommodations may be made for individuals with disabilities.

Benefits

• Medical, dental, and vision insurance (eligible on the first day of hire)
• Company life insurance
• Short‑Term and Long‑Term Disability insurance
• 401(k) with immediate vesting
• Professional development assistance
• Legal aid assistance program
• Family planning / fertility assistance
• Personal time off and observance of 11 federal holidays
• Employee Assistance Program (EAP)

Additional Information

As a federal contractor, CNI is a drug‑free workplace and adheres to the Federal Controlled Substance Act. This position is contingent upon award or funding; duties, experience, education requirements, and salary are subject to change.