Administrative Assistant

About the role

Casa de la Familia is seeking a responsible in-person Administrative Assistant for our East LA office to perform a variety of administrative and clerical tasks. We specialize in the treatment of post-traumatic, anxiety, and depressive disorders through crisis intervention and long-term individual and family therapy, serving underserved and underrepresented minority populations with culturally appropriate services. Our work involves close collaboration with city, county, and state social service agencies, police departments, victim advocates, family resource centers, nonprofit agencies, and community service programs.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements

• Bilingual (English-Spanish)
• Courses taken in psychology/sociology
• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines

Skills

• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task

Pay

$20-$22 per hour