Administrative Assistant

Responsibilities

• Manages multiple executive calendars and independently schedules appointments.
• Screens incoming calls and correspondence and responds independently when possible.
• Prepares memorandums outlining and explaining administrative procedures and policies, and monitors compliance.
• Arranges programs, events, or conferences by securing facilities and caterers, issuing information or invitations, coordinating speakers, and controlling event budgets.
• Directs preparation of records such as agendas, notices, minutes, and resolutions for corporate meetings.
• Takes, composes, and prepares confidential correspondence, reports, and other complex documents.
• Creates and maintains spreadsheets.
• Prepares agendas and records meeting minutes.
• Maintains general office files, both physical and electronic.
• Manages banking information and administers user access to bank accounts.
• Assists with Expensify administration.
• Administers distribution and record-keeping of company credit cards, cell phones, travel, and expenses.
• Arranges travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisors when requested.
• Coordinates schedules for executives.
• Maintains confidentiality at all times.