Administrative Assistant

Position Summary

To provide high-level administrative and operational support to the Chief Executive Officer (CEO) and leadership team at Thomas H Boyd Memorial Hospital, ensuring the smooth functioning of the CEO's office and related activities.

Essential Duties And Responsibilities

• Uses judgment in assessing the urgency and relevance of problems and matters brought to the CEO.
• Provides recommendations on topics important to Boyd Healthcare Services.
• Establish and maintain effective working relationships and act as a liaison with Boyd’s leadership team, Board of Directors, committee members, faculty, officials, affiliated organizations, patients and their families, members of the local health care community and the general public.
• Compiles, edits and prepares documents, correspondence, and presentations.
• Independently creates and edits draft material, processes final documents, and arranges for distribution.
• Proactively bring together appropriate people or resources to support the CEO and leadership team in addressing the needs of Boyd Healthcare Services.
• Manage the CEO’s schedule to include coordinating arrangements for the CEO and guests, manage preparation materials for meetings, equipment, travel and expenses as necessary.
• Manages daily schedules aligning with current priorities and deadlines.
• Ensures smooth operation of the CEO office through the efficient coordination of procedures and workflows.
• Develop and maintain a system that alerts CEO of upcoming deadlines, incoming requests and events.
• Remain knowledgeable about strategic goals and issues of importance to the CEO and leadership team to make informed decisions in all aspects of the job.
• Align with Boyd leadership team to assist on project development.

Other duties as assigned by CEO

• Coordinates meetings and ensures agendas are prepared.

Required Qualifications

• A high school education is required.
• An associates degree is preferred.
• Three years experience performing administrative duties, preferably in a hospital setting.

Preferred Qualifications

• Excellent organizational skills;
• Ability to multi-task;
• Proficient in Microsoft Office, Excel, PowerPoint, Outlook, SharePoint, and TEAMS;

Core Competencies

• Professional communication with patients, families, and staff;
• Commitment to patient confidentiality and HIPAA compliance;
• Teamwork and collaboration across departments;
• Dependability and accountability;
• Adherence to hospital policies, safety standards, and infection control practices;
• Customer service and patient-centered care;

Salary Description

starting at $16/hour