Administrative Assistant

About the role

BKM Management Company is a growing firm looking for driven, entrepreneurial professionals who want to grow with us and are passionate about their work. Located in Portland, Oregon, the Administrative Assistant must enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven, and detail-oriented. The ideal individual can exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

The Administrative Assistant will work independently on projects from conception to completion and must handle a wide variety of activities and confidential matters with discretion. This position requires in-office work at least 5 days a week.

Responsibilities

Administrative Duties

• Act as Receptionist by answering and directing phone calls
• Greet office visitors including vendors, tenants, and prospective tenants
• Provide general office organization, filing, and scanning support
• Complete a broad variety of administrative tasks such as opening mail, ordering office supplies, and making labels and folders

Support of the Property Management and Leasing Team

• Code and submit invoices daily through AVID/Yardi
• Relay work orders to vendors as needed
• Check out keys to brokers, tenants, or vendors
• Keep tenant and vendor contact lists updated
• Send memos to tenants as directed
• Assist in tracking tenant and vendor certificate of insurance expirations
• Package leases for corporate signature

Qualifications

• Bachelor’s degree preferred
• 3 years of administrative support experience
• Working knowledge of MS Office (Word, Excel, PowerPoint)
• Master efficiency in Microsoft Outlook calendaring
• Yardi/AVID experience a plus

Skills

• Excellent written and verbal communication skills
• Proactive approach to problem-solving with strong decision-making capability
• Ability to collaborate with others to create better results on deliverables
• Highly resourceful team-player, with the ability to also be effective independently
• Proven ability to handle confidential information with discretion
• Adaptable to various competing demands
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
• Creative and forward-looking thinker who actively seeks opportunities and proposes solutions
• Motivated and results-driven with a strong work ethic

Benefits

• Competitive pay + bonus
• Medical, dental, vision, and life insurance
• Paid time off
• 401k plan + match
• Professional development resources
• Fun work vibe