Administrative Assistant

About Baird & Warner Real Estate Behind every great company is a culture created by the professionals who work there. It's what has earned Baird & Warner a Top Workplace designation from the Chicago Tribune ten times. Throughout our rich history, we've stayed true to the belief that when you give people the support they need, amazing things happen. That's why we empower you to be independent, grow in your career, do the right thing by your colleagues and your community, and have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams. Job Summary We are looking for a dynamic, administrative professional to join our team supporting Real Estate Sales Professionals at our Downers Grove office. This is a full time, in-office position with expected hours M-F 9:00am-5:00pm Essential Duties And Responsibilities: (other duties may be assigned) Compile property transaction files for all listings and contracts and verify information. Technologically savvyCreate and manage office advertising utilizing ad templatesListing maintenance, create paperless listing files, process listing agreementsProcess sales, closings and earnest moneyAnswer phonesAdministrative support servicesDocument managementDistribute and prepare incoming and outgoing mailGeneral office support functions including greeting customers and maintaining office appearanceProcess buyer rep agreementsData entryTasks assigned by Broker Manager & Sales Support ManagerAble to assist Managing Broker with social media content and posting Requirements Strong communication skills (verbal & written)Ability to multi-task & prioritizeStrong computer skills - including Google platform and Microsoft OfficeAbility to perform accurate data entryTeam player but can work independentlyProfessional appearanceProactiveReal estate knowledge is a plus Education/Experience High School Diploma or equivalent requiredMinimum 1 year Administrative Assistant experiencePrevious Real Estate administrative experience desired Salary Range: $40,000-$45,000 Benefits Medical, dental, vision, PTO, VTO