Administrative Assistant

About the role

We are seeking a bilingual Chinese Administrative Assistant for an opportunity in City of Industry, CA. This role supports international cargo coordination between Asia and the U.S., with a focus on documentation, client communication, shipment updates, and administrative follow-through. This is a great opportunity for someone who is detail-oriented, organized, and interested in building experience within the wholesale trade, import-export, and logistics environment. The Administrative Assistant will work closely with internal teams, overseas offices, and clients to help ensure cargo information, paperwork, and delivery schedules are handled accurately and professionally. Candidates who enjoy a fast-paced office setting, clear communication, teamwork, and problem-solving will do well in this role. This position offers long-term potential through a temp-to-hire path and the chance to develop valuable administrative and international trade support experience.

Responsibilities

• Coordinate paperwork and administrative details related to international cargo shipments between Asia and the U.S.
• Communicate with overseas offices regarding shipment details, documentation, cargo status, and scheduling updates.
• Provide clients with timely updates regarding cargo status, delivery schedules, and related service information.
• Maintain accurate records, files, email communications, and shipment-related documentation.
• Use basic computer programs, including Excel and Word, to enter, update, and organize information.
• Support daily office operations with a proactive, detail-focused, and service-oriented approach.

Qualifications and Skills

• Handle administrative paperwork for international cargo shipments.
• Communicate with clients regarding cargo status and delivery schedules.
• Coordinate email communication with overseas offices.
• Maintain accurate shipment records and office documentation.
• 1 to 2 years of administrative, clerical, logistics, import-export, or related office experience preferred.
• Strong attention to detail and ability to manage paperwork accurately.
• Good written and verbal communication skills.
• Proactive problem-solving mindset with the ability to follow up and resolve issues.
• Basic computer skills, including Microsoft Excel, Word, email, and general office software.
• Ability to work in a fast-paced environment and manage multiple priorities.
• Professional, organized, dependable, and customer-service focused.
• Ability to read and write Chinese due to frequent email communication with overseas offices.

Benefits

• Major medical, dental, vision, 401k, and statutory sick pay (for temporary assignments lasting 13 weeks or longer).