Administrative Assistant

About the Role

Interlink CFO is seeking a highly organized and proactive Administrative Assistant to support daily business operations, marketing initiatives, project coordination, and administrative needs. This part-time role is ideal for someone who enjoys balancing creative marketing responsibilities with operational and organizational support in a fast-paced small business environment. The position offers firsthand exposure to business strategy, marketing, project management, and consulting operations while supporting a growing fractional CFO and advisory firm.

This role averages 15 hours per week with flexibility based on business needs and requires availability between the hours of 9am and 3pm.

Responsibilities

Marketing and Content Creation

• Assist with creating, organizing, and scheduling social media content across multiple platforms.
• Support the preparation and formatting of blogs, newsletters, graphics, and marketing materials.
• Maintain marketing calendars, assist with content planning, and campaign coordination.
• Help monitor engagement metrics and organize marketing-related files and resources.
• Assist with organizing, updating, and maintaining business and marketing contact lists, including newsletter audiences, networking contacts, and CRM records.

Administrative Support

• Manage calendars, coordinate appointments, and assist with meeting scheduling and follow-up activities.
• Support inbox management, task tracking, and prioritization of ongoing action items.
• Assist with document organization, data entry, file management, and general administrative support.
• Conduct research related to competitors, prospective clients, software platforms, and operational tools.
• Help assemble proposals, contract documentation, onboarding materials, and supporting business documents.

Project Management and Operational Support

• Assist with organizing and maintaining projects, workflows, and task lists within Zoho Projects and related systems.
• Help develop, update, and organize Standard Operating Procedures (SOPs) and internal documentation.
• Coordinate timelines, deadlines, and project follow-ups to support operational efficiency.
• Support special projects and operational improvement initiatives as needed.

Requirements

• Prior experience in administrative support, marketing coordination, or executive assistance preferred.
• Familiarity with social media platforms, Canva, Squarespace, Constant Contact, and Microsoft Office.
• Knowledge of ChatGPT and other Artificial Intelligence tools a plus.
• Knowledge of project management and CRM software packages a plus.
• Strong organizational skills, attention to detail, and time management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and work independently.
• Comfortable working in a dynamic small business environment with evolving priorities.

Work Environment and Physical Demands

• This position operates in a hybrid work environment, combining remote work with onsite office-based tasks.
• Prolonged periods of sitting at a desk and working on a computer.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• Ability to sit, type, and view a computer screen for extended periods.
• Occasional lifting of office supplies or files (up to 20 pounds).
• Manual dexterity for keyboarding, filing, and handling documents.
• May require travel to client sites within the Buffalo region.
• Ergonomic workstation setup is encouraged for remote work.

Pay

The compensation range provided reflects a good-faith estimate based on the role’s responsibilities and market benchmarks.

Schedule

Part-time role averaging 15 hours per week with flexibility based on business needs. Must be available between the hours of 9am and 3pm.