Administrative Assistant

About the role

As a key member of our operations team, you are responsible for ensuring accurate data management, smooth logistical coordination, and excellent customer service.

Responsibilities

• Log information accurately into a centralized database to ensure data integrity and operational efficiency.
• Create and print various data documents including reports, manifests, and other essential paperwork required for daily operations.
• Record the weights of incoming and outgoing vehicles, maintaining precise documentation for compliance and billing purposes.
• Calculate costs for drivers based on vehicle weight, using established formulas and rate structures to ensure accurate invoicing.
• Maintain a safe, clean, and organized working environment, adhering to safety protocols and contributing to a productive workspace.
• Greet customers and provide excellent customer service, ensuring a positive experience through professional communication and helpful support.

Qualifications

• Bilingual in English and Spanish is a plus
• Experience with MS Office, MS Excel, and MS Outlook
• Organized, responsible, independent, and resourceful
• Experience working as a scale operator or processing weight readings is an asset
• Ability to work in a team

Benefits

• Full‑time permanent position
• Vacation
• Benefits (health, etc.)
• 401k matching program
• Annual AIM tuition scholarship program up to $8,500 per eligible dependent
• Overtime after 40 hours
• Tools and support needed to be successful in your career and professional development
• Dynamic & rewarding work environment that is also a lot of fun

Pay

$20.00 per hour

Schedule

Monday – Friday, 7:30 am – 3:30 pm (100% onsite)