Administrative Assistant

Position Summary

The Administrative Assistant provides essential support to the School of Pharmacy, specifically to the Chair and faculty of the Department of Pharmaceutical Sciences.

Responsibilities

• Interface with other administrative and academic offices on campus
• Provide general office support
• Schedule meetings
• Order of office and lab supplies
• Provide logistical support for the faculty recruiting process
• Maintain the departmental budget
• Collection and collation of data for reporting purposes
• Maintenance of the department’s webpage
• Maintenance of departmental records
• Processing travel requests

Academic Support Services

• Canvas course setup
• Processing exams
• Coordination of assessment proctoring
• Maintenance of departmental/interdepartmental web communications
• Logistical aspects of student evaluations

Knowledge, Skills And Abilities

• Excellent organizational skills
• Excellent oral and written communication skills
• Positive attitude and work ethic
• Interacts effectively with organization members including across departments
• Observes schedules and meets assignment deadlines
• Manages multiple projects simultaneously
• Works independently with little direction and work confidentially with discretion
• Willingness to learn/enhance skills needed to perform responsibilities
• Proficiency in Microsoft office (including Word, Excel, Outlook, and Access), Adobe, Canvas and Internet searches

Education And Experience

• AAS degree from an accredited College or University
• Minimum of three years of progressively responsible experience in an administrative support role or equivalent educational and professional experience associated in a highly professional environment

Physical Demands

• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear.
• The employee frequently is required to reach with hands and arms.
• The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel or crouch.
• The employee must occasionally lift and/or move up to 10 pounds.

Work Environment

• While performing the duties of this job, the employee is not substantially exposed to adverse environmental conditions.