Administrative Assistant

About the role

The Administrative Assistant provides administrative support to the Center Director and the Early Head Start Program, initiating and coordinating clerical and secretarial functions required for effective implementation of administrative policies. This position supports early childhood education programs across the country to create positive outcomes for children and families.

Location: Acelero Learning Wisconsin – Woodland Center

Responsibilities

• Uses effective organizing systems to provide administrative support to a variety of stakeholders and projects
• Performs daily clerical duties and general admin support
• Greets and assists visitors in a courteous and helpful manner
• Operates as point of contact for parent inquiries and general visitors
• Performs data entry for special ongoing projects
• Designs and edits drafts of correspondence, reports, forms, charts, memos, and other documents as needed
• Manages inventory of office supplies and initiates orders
• Manages mail system and postal needs
• Provides clerical support to other administrative assistant levels (e.g., minor word processing, assisting in mass mailings, typing address labels, shredding documents)
• Oversees the maintenance of manuals and forms for professional staff and ensures updates are completed in a timely manner
• Compiles materials for the preparation, editing, and distribution of the monthly newsletter
• Maintains the confidentiality of correspondence, documents, discussions, meetings, and calls
• Oversees the operation of various office machines (copier, computer, fax, phone, mail machine)
• Attends Head Start operational staff meetings and develops meeting minutes for distribution in a timely manner
• Coordinates record keeping and reporting
• Facilitates fiscal management
• Develops systems to effectively organize information and provides it to others as needed
• Prioritizes projects delegated by a variety of staff to accomplish tasks in the timeframe specified and at a high level of quality

Requirements

• High school diploma required; AA/AS in business or related field preferred
• Prior experience with office / general administration
• Physical exam and background checks required
• Travel required locally or long-distance up to 10% of the time for work-related meetings and functions

Pay

$17.51/hr + Comprehensive Benefits Package

Schedule

Fall 2026 start; travel up to 10% of the time

Benefits

• Medical, Dental, and Vision Insurance with multiple plan options
• Health Savings Account (HSA) with company contributions up to $800 annually
• Flexible Spending Accounts (FSA) for health and dependent care expenses
• 401(k) Retirement Plan with up to 4% company match and immediate vesting
• Company-paid Short-Term and Long-Term Disability and Basic Life Insurance
• Up to $500 per year in Professional Development Reimbursements
• Employee Assistance Program (EAP) with counseling and mental wellness support
• Wellness Programs, including virtual fitness, nutrition, and mindfulness classes
• Pet Insurance, Legal Assistance, ID Theft Protection, and Employee Discount Perks
• Average of 5 weeks of paid time off during 1st year of employment
• Career growth and professional development opportunities
• Supportive working environment