Administrative Assistant

About the role

We are seeking a highly organized and proactive Administrative Assistant to support our team with daily operations. The ideal candidate is detail-oriented, an excellent communicator, and thrives in a fast-paced environment.

Responsibilities

• Answer and transfer phone calls to different departments.
• Manage and approve calendar requests for conference room meetings.
• Assist Mitigation, Construction, and Administrative teams with document scanning.
• Maintain front desk: scanning, files, paperwork, outgoing mail.
• Weekly ordering of office supplies and maintain inventory.
• Assist in ordering and maintain uniform inventory.
• Assist in taking new losses via phone.
• Support additional administrative support for all departments and employees as needed.
• Provide administrative support, including scheduling, correspondence, and filing.
• Manage calendars, coordinate meetings, and arrange travel.
• Answer phones, greet visitors, and handle inquiries professionally.
• Maintain digital and physical records, ensuring accuracy and confidentiality.
• Assist with data entry, report preparation, and meeting logistics.
• Support team projects and perform other duties as assigned.

Qualifications

• 2–5 years experience as a receptionist and/or administrative support.
• Ability to write and compile reports and correspondence.
• Previous experience with Outlook, Excel, Word, and PowerPoint.
• Associates Degree preferred but High School Diploma or GED required.
• Previous experience within the construction and marketing industries helpful.
• Must maintain a valid Driver’s License and maintain a safe driving record.
• Must be able to exercise good judgment and to understand and carry out written and/or oral instructions, along with sound problem solving ability.

Benefits

• Health insurance
• Paid time off
• Paid Holidays
• PTO
• Paid Training
• Growth and Career Advancement Opportunities