Administrative Assistant - Allied Health

About the role

East Central College has an opening for a part-time Administrative Assistant - Allied Health at the Rolla location responsible for providing a variety of advanced administrative, confidential, and technical support to faculty, students and program students. This is a part-time position not to exceed 19.75 hours a week.

Minimum Qualifications

Completion of an Associate's degree and two years full-time administrative support experience; four years preferred.

A comparable amount of training, education or experience may be substituted for the minimum qualifications.

Essential Tasks

• Greet visitors, students, and/or employees and respond to inquiries, requests for information and provide assistance.
• Establish and maintain cooperative working relationships with other employees at the Rolla Campus and at the Main Campus in Union to facilitate carrying out instructions involving other departments, transmitting information accurately and tactfully.
• Maintain office files, student files, and other appropriate records.
• Prepare syllabi, tests, and other documents as requested by Allied Health Faculty and Program Coordinator.
• Assist with the student advisement process.
• Maintain inventory of office & clinical supplies.
• Assists Allied Health Coordinator(s) with clinical laboratory maintenance.
• Perform general clerical duties including organizing, filing, shredding, and photocopying documents and files, etc.
• Compose written correspondence and materials; create and update all departmental forms; prepare minutes, reports, and other materials pertaining to the Allied Health programs.
• Responsible for answering phones, responding to voice or e-mail messages, as well as sending and receiving faxes.
• Initiate, process and track departmental forms such as purchase orders, personnel requisitions, travel authorization forms, supply requisitions, printing requests, travel expense reimbursement vouchers.
• Schedule appointments, meetings, send out meeting notices, make travel arrangements, and maintain the department calendar.
• Perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe manner with minimal supervision.

Pay

$18.26 - $24.72 per hour. Position is level 104.